Is there a membership requirement?
• You may register for and hold only one VAC registration.
• SimBrief requires an independent username and password from the myVAC portal. For your first visit, you will need to create a new account in order to access your flight briefing. Visit www.simbrief.com and follow onscreen instructions before generating your flight plan package through myVAC.
• Members must use their full name (first, last) when registering for an account on the website, forum and Discord platforms. There are no exceptions. Incomplete, incorrect or misleading information may result in account termination.
• VAC registration is open for membership to all individuals thirteen (13) years and older. Individuals younger than 13 must provide written consent from a parent or guardian. Accounts of individuals under 13 years of age without parental consent will be immediately suspended until such consent is provided.
• Membership is open to all individuals regardless of race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, veteran status, disability, genetic information, military service, or other protected status.
What is the Online Etiquette and Professional Standards Policy?
• Members represent the VAC community at all times when visiting other sites on the internet. Members should not undertake any action to bring harm to the reputation of VAC, including, but not limited to misrepresenting yourself to another organization, breaking the rules and guidelines of another organization, or making derogatory statements about VAC. Violators will have their membership immediately revoked.
• Members should, at all times, be courteous and respectful to one another. Bashing of other members is strictly prohibited. Threatening or harassing any member will result in immediate suspension or termination of the member's account.
• VAC management continuously monitors the organization's official channels (Discord, Facebook groups, etc.) for compliance of these terms and conditions. Any deviation from the Terms and Conditions may result in member suspension or termination.
• Members who are new to the hobby or are otherwise unfamiliar with virtual airlines
We are a non-profit organization. What does that mean?
• VAC does not charge any fees to apply for or to retain membership in the organization. No member of VAC may request money or charge fees as a prerequisite to offering any assistance or product. In addition, no member is permitted to resell or make any commercial or non-commercial use of the VAC website.
• The prohibitions set forth in this paragraph expressly include any and all sales and/or solicitations of money, goods and services no matter for what purpose, person, group or cause, without limitation. Members violating these rules will be subject to immediate termination from VAC.
Do I need to provide an e-mail address?
• All members must provide a valid email address. If your email address changes, you can use the online form under the HR tab of myVAC to modify your email address in the VAC database. The form will ask you to select your name, password and new email address. If your password is correct, the database will be updated and a confirmation email will be sent to your new email address. You can find this feature in your logbook. If you require assistance, please contact the Executive Vice President & Chief Human Resources Officer. Accounts with invalid email addresses will be removed at management's discretion.
• If you have forgotten your password, please fill in the online form under the HR tab of myVAC to request your password. The form will ask you to provide your Pilot ID, first name, last name and email address. If the information matches the VAC database, an email will be sent to your email address (one on file) with your password. If you require assistance, please contact the Executive Vice President & Chief Human Resources Officer.
• If you want to modify your password, an online form under the HR tab of myVAC must be filled out. The form will ask you to select your name, enter your current password and new password. If the information provided matches the VAC database, your password will be updated. If you require assistance, please contact the Executive Vice President, & Chief Human Resources Officer.
How many flight hours may I transfer to my account?
• A maximum of 50 flight hours may be transferred from another virtual airline or VATSIM with proof of experience.
• Members who wish to have hours credited to their profile must provide a public website link (not password protected) or screenshot from a third party profile indicating flight hours during the registration process or through e-mail to the respective Vice President, Base Operations. E-mails that contain attachments other than image files will be unopened and promptly discarded for cyber security reasons.
• If the member has hours incurred from a previously registered VAC account, please indicate this during registration or by e-mail to the respective Vice President, Base Operations. A member of the Executive Team will review the applicant's old profile and credit full hours if applicable.
• Members who request transfer hours but who have not submitted sufficient proof via application or via email to the Executive Team may expect delays or forfeiture of transfer hour credit. VAC will not follow up on incomplete requests.
How should I maintain my logbook and VACARS?
• All pilots must fly at least one flight within the first 14 days of successful completion of registration. Your account must remain active status for a minimum of 30 days to request a Leave Of Absence (LOA). You may request a LOA of up to 6 months; however, active pilots must file a flight every 60 days. Active Pilots who do not comply with this rule will automatically be removed from the roster unless a request for Leave of Absence (LOA) is approved. You can use this feature under the HR tab in your MyVAC. If you require assistance, please contact the Vice President, Base Operations.
• All flights must contain a valid VAC flight as assigned by the scheduling system on the website. Flights not in this system will be rejected and removed after filing.
• Each pilot is only permitted to submit a flight report for the type of aircraft for which they have been certified. Any flight reports for uncertified aircraft will be rejected, and repeated offences may lead to the pilot's logbook wiped clean, be under suspended status or even termination of membership.
• The use of VACARS in conjunction with other virtual airline's ACARS system is strictly prohibited. The flight record will be removed and status of the member will automatically be set to suspension pending review from the management team.
• All new members must read and comply with the Standard Operating Procedures (SOPs).
Am I allowed to fly any aircraft type as a member?
• Flight crew are only authorized to change equipment on which they hold the privilege.
• VAC uses a flight tracking program that displays actual aircraft type operated on your system. If a violation is detected, the member will be given a warning and the flight assignment will be removed by our management team. It is imperative that you operate the aircraft type you bid for.
• Equipment changes can only be authorized within the same air operator. Aircraft operated by Mainline cannot be changed with aircraft operated by Leisure or Regional flights.
• Ad-hoc flights submitted to our management team will be reviewed and verified. Equipment type must correspond with real world flight operations and no substitution aircraft type may be used. Flight requests will be processed via e-mail or Discord (Dispatch on duty) at #crew_sked_requests within a 24 hour period. Please give yourself additional time before the flight prior to submitting your request. A reminder, Ad-hoc flights must be operated within -24/+24 of scheduled departure time.
• In order to simulate real world procedures, equipment changes are permitted on some flights. We encourage our members to follow real world equipment changes which can be referenced at www.flightaware.com.
• In order to maintain the spirit of real-world operations, VAC does not permit the substitution of the current fleet for historical fleet on scheduled flights under Mainline, Leisure, Regional, Freight and Charter banners.
Can I increase the flight simulation speed?
• Flight acceleration is strictly prohibited. Members found using flight acceleration will be automatically placed under suspension by an Executive Team member. Repeated offences will result in termination of member account.
VATSIM flying - what should I know?
• All flight crew members bidding and acting as Pilot-In-Command (PIC) or Second in Command (SIC) for a flight on the VATSIM network are obliged to follow all specified regulations and instructions under the authority of VAC, the VATSIM network and any third party present.
• As part of our agreement conditions with VATSIM while using their network, it is mandatory that all flights begin with a real world callsign (ex. ACAxxxx, ROUxxxx, JZAxxxx, etc). The pilot must also state in the Remarks section of the flight plan: "Operated by VAC | www.flyvac.org" in the textbox field when filing a flight plan. Failure to comply will result in a reminder from the Executive Team.
• Pilots participating in online events do not have aircraft type rating restrictions when flying on the VATSIM Network. However the aircraft type must be within current VAC fleet.
• In order to simulate real world procedures, equipment changes are permitted on some flights. We encourage our members to follow real world equipment changes which can be referenced at www.flightaware.com.
